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Tuesday, September 25, 2018 - 6:30 PM
Courthouse Doors on East/South Sides open at 6:00 p.m. Town Hall Meeting at 6:15 p.m.
Courthouse, Main Courtroom, 16001 Barnesville Street, Zebulon, Georgia
www.pikecoga.com/novusagenda has a download of the agenda and accompanying information for this meeting. This includes items listed on the agenda such as the Medical First Reponse License and the property being decided on Bottoms Road. Monthly information from Animal Control, Coroner, Fire Department, Grady, Library, Magistrate Court, McIntosh Trail CSB, Planning & Development, Registrar, Superior - Juvenile Court, Tax Assessor, and the Water Authority are included as well.
1. CALL TO ORDER - Chairman J. Briar Johnson
2. INVOCATION - Ben Maxedon
3. PLEDGE OF ALLEGIANCE - Chairman J. Briar Johnson
4. APPROVAL OF THE AGENDA - (O.C.G A. § 50-14-1 (e) (1))
All five commissioners were present as well as Jo Ann Wrye, Interim County Manager (CM)/County Attorney Rob Morton and Planning and Zoning Director Brad Vaughn.
Int. CM asked to add 9b opening and receiving bids on painting the trim and soffets on the courthouse tonight. No action will be taken on this tonight but the advertisement said that this would be opened tonight. Motion to approve. Approved 5-0.
5. APPROVAL OF THE MINUTES
a. Minutes of the September 12, 2018 Regular Monthly Meeting.
b. Minutes of the September 12, Public Hearing.
c. Minutes of the September 19, 2018 Public Hearing.
d. Minutes of the September 19, 2018 Special Called Meeting.
Motion to approve all four at once. Approved 5-0.
6. INVITED GUESTS - None
7. REPORTS FROM COMMISSIONS, DEPARTMENTS, COMMITTEES, AUTHORITIES
a. Monthly Reports submitted from County Departments and County Authorities, including a Revenue/Expenditure Statement for all departments, and a summary check register. There are no Department reports as they will be provided during the first Board meeting in October. Revenue/Expenditure Statements and Detail Check Register is included. Financial Reports
b. County Manager Report
Update on County finances for the following funds/accounts:
General Fund $196,660.11
Fire Dept. Donations $4,691.37
Cash Reserve Account $507,046.19
Jail Fund $25,509.40
E-911 Fund $225.90
DAT E Fund $48,883.20
Juvenile Court Fund $12,720.96
Residential Impact Fee $535,052.04
Commercial Impact Fees $43,957.07
C.A.I.P Fund $295,434.25
General Obligation SP LOST Tax Bond Sinking Fund, 2016 $148,026.97
L.M.I. Grant (DOT) $467,193.60
c. County Manager Comments.
Rob Morton - Comments
CM sent an email earlier that addressed items on the agenda. [Note from the Editor: You can read this email in full by following the link to the County Commission website listed above.]
Sheriff’s Training Facility. Rob attended a meeting on the 19th to address ways to finalize this proect after going to a previous inspection of the projecct. The county had previously authorized $150,000 from Impact Fees for the erection of the building, the covered extensions and range paths. Part 2 includdes grading, paving, etc. and is going on now. Part of funds were going to be from SPLOST funds because the apron would be connected to Twin Oaks Road which is part of our paving. They worked on details. Impact Fees for $50,000 were authorized by the Sheriff ($15,000 from the Sheriff's Impact Fees and $35,000 from Jail Impact Fees. This will be a turn key operation that will be completely finished and able to use as soon as it’s done. Rob asked for authorization to use these funds because use of Impact Fees requires Commission approval.
Commissioner Jenkins asked about the meeting, the onsite inspection, and whether he had missed notification of that meeting. Rob explained that it wasn’t opened up to the commissioners but started with an inspection involving three people and then ended up with a meeting to discuss funds. The inspection took place with Todd Goolsby. After the inspection, the Sheriff asked to have a meeting. Then the exact figures were given as well as suggestions for how to pay for this without using any funds from the General Fund.
Chestnut Oak project has been bid out and is being advertised.
He also received an email from Beverly Walter regarding the Tourism and Development Grant today. [Note from the Editor: This can also be seen through the link above. Thank you to our Commission and leadership for this transparency.] The tourism folks have raised the matching funds needed on this grant and have asked for permission to go ahead on this with the county only being the administrator on this grant with no money coming out of the county coffers. This was postponed but not denied in an earlier meeting. Motion to allow them to go ahead with their own matching funds. Tim Daniel commended them for raising the matching funds on this. Approved 5-0.
Also received notification from the IRS that our tax digest has been accepted. The company that sends out our tax notices will be sending those out shortly.
Also been discussing our insurance.
An invitation from the Council on Aging to attend a meeting in which commissioners are invited to hear legislators address issues.
The building at Public Works will be delivered and erected on October 15th. They have saved around $13,000 on this building.
d. Commissioner Reports.
Commissioner Guy said that he had a complaint about a road off of Adams Road. Visibility is not good on that road because of the lines. Do we need to look at repainting some of our roads? It’s the road by Mountain Gap Church. CM Morton is making a note and asked for this information so it can be addressed.
e. County Attorney Report to Commissioners. - None
8. UNFINISHED BUSINESS
a. Approve/deny the 2nd Reading of Title XV, Chapter 153, Soil Erosion and Sedimentation Control.
This is an update to Pike County Code related to revisions from State Law. We are asking you to approve this 2nd Reading and authorize the Chairman to sign it. Motion to approve. Approved 5-0.
9. NEW BUSINESS
a. Approve/deny preliminary and final plat for SUB-18-09.
Brad Vaughn said that this a major subdivision because it is the second revision in three years, it is classified as a major subdivision. 5 to 24 acres so everything is above 3 acres. It is basically just a redrawing of the lines. Motion to approve. Approved 5-0.
b. Open Sealed bids for painting courthouse trim and soffets.
Open sealed bids for painting of Courthouse trim and soffets. CM Morton said that we have advertised this and the ad said that this would be opened tonight. There were two sealed bids that were opened in the meeting.
Ron Johnson Jr. Enterprises Inc. – It appears to have all of the required documentation and be for $57,000.
Serve Pro Painters in Fayetteville – It appears to have all of the required documentation and be for $38,500.
CM Morton asked for a motion to receive the bids and said that he and Brandon will review the bids to see if they meet our qualifications. Motion made and approved. 5-0.
10. PUBLIC COMMENT - None
11. EXECUTIVE SESSION
a. Interim County Manager requests Executive Session for discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.G.A. § 50-14-3(6) germane the County Manager position.
b. The Chairman requests Executive Session for discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.G.A. § 50-14-3(6) germane to Buildings and Grounds.
Motion to enter Executive Session at 6:57 p.m.
Back into session at 7:34 p.m.
Interim CM Rob Morton made the following announcement: “After careful deliberation, the Pike County Board of Commissioners is pleased to announce that there are two finalists for consideration related to the position of County Manager for Pike County. The finalists are as follows:
Mr. Jim Hedges from Ashburn, Georgia and Ms. Michelle Irizarry from Auburn, Georgia.
The Board of Commissioners anticipates making its final selection regarding the position of County Manager after the requisite fourteen (14) days has passed from the date of this announcement.”
Discussion: The next meeting is October 10th. Two commissioners will be missing that day due to County Commissioner training. Rob asked, Do we want to have a regular meeting with missing commissioners or have a called meeting on the 18th to address the issue of county manager? Or just cancel the meeting on the 10th and have a called meeting on October 18th?
Furhter discussion: Chairman Johnson said that he was ok with either way. Commissioner Jenkins won’t be here and said that he doesn’t have a problem with having a meeting on the 10th even though he won’t be there.
The Pike County Board of Commissioners have tentatively set a meeting for Thursday, October 18th at 6 p.m. in which to announce their final selection for County Manager.
12. ADJOURNMENT
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