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Tuesday, June 28, 2011 – 5:00 p.m.
I. CALL TO ORDER ............................................................................. Chairman Doug Mangham
II. PLEDGE OF ALLEGIANCE ........................................................... Chairman Doug Mangham
III. APPROVAL OF THE AGENDA - (O.C.G A. 50-14-1 (e) (1))
IV. 3RD READING AND FINAL ADOPTION OF THE FY 2011-2012 BUDGET
1. Public Hearing: Open for public comment regarding FY 2011-2012 Budget.
Close public hearing.
2. Adoption of the FY 2011-2012 Budget as follows:
• Approval of adoption of the General Fund: $8,512,232
• Approval of adoption of Jail Fund: 25,154
• Approval of adoption of the 911 Fund: 229,736
• Approval of adoption of DATE Fund: 11,792
• Approval of adoption of Fire Fund (Now in General Fund): 000
• Approval of adoption of Juvenile Fund: 27,813
• Approval of adoption of Law Library Fund 11,000
Total Expenditures ...................................................................... $8,817,727
3. Authorize Chairman Mangham and County Manager Sawyer to execute the FY 2011-2012 Budget documentation, to include, but not limited to, advertising, pertinent dates, and all incorporated motions made as of this date, June 28, 2011.
V. ADJOURNMENT
This was a very short meeting that lasted all of about three minutes. It was attended by all five commissioners, County Clerk Teresa Watson, County Manager Bill Sawyer, and County Finance Officer Kay Landers. The budget above was read aloud before opening the floor for the public hearing in case anyone from the public wanted to speak. No one spoke so the public hearing was closed and a motion was given to approve the $8,817,727 budget. Approved 5-0. Motion to adjourn at 5:03 p.m.
Tuesday, June 28, 2011 – 6:30 p.m.
This meeting was attended by all five commissioners, County Clerk Teresa Watson, County Manager (CM) Bill Sawyer, and County Attorney Rob Morton.
1. CALL TO ORDER .................................................................................... Chairman Doug Mangham
2. PLEDGE OF ALLEGIANCE ................................................................... Chairman Doug Mangham
3. APPROVAL OF THE AGENDA - (O.C.G A. 50-14-1 (e) (1))
4. APPROVAL OF THE MINUTES - (O.C.G.A.§ 50-14-1(e) (2))
Minutes from the following: June 7, 2011 Courthouse Renovation Meeting; June 8, 2011 Budget
Public Hearing; June 8, 2011 Regular Monthly Meeting; June 15, 2011 Special Called Meeting/Budget
First Reading; June 22, 2011 Special Called Meeting/Budget Second Reading; and the June 28, 2011
Special Called Meeting/Budget Adoption (to be made available at the 6:30 p.m. Board meeting).
5. INVITED GUESTS
a. Ben Carter of Carter Watkins Associates Architects, Inc. will provide an update on the Courthouse
Renovation SPLOST Project. Mr. Carter brought an architectural rending of what the Courthouse will look like after it is renovated. There were no questions from the Commissioners.
6. REPORTS – From Commissions, Departments, Committees, County Manager, Attorney
a. Monthly Reports submitted from County Departments and County Authorities – None*
*A Comprehensive Report will be provided at the first monthly meeting of the Board in July.
b. County Manager Report
• Update on County finances for the following funds/accounts:
General Fund - $356,812.29 plus $220,000 for Interest Bearing Account for the Fire Fund (previous report $697,874.07 plus $220,000)
Jury Account - $0.00
Cash Reserve Account - $432,547.42 (previous report $432,435.45)
Jail Fund - $25,527.51 (previous report $27,224.70)
E-911 Fund - $106,508.34 (previous report $103,337.12)
DATE Fund - $13,497.10 (previous report - $13,163.59)
Operational Fire Fund - $19,545,13 plus $220,000 above (previous report $18,756.40 + $220,000 in interest bearing account above that is going into next year's budget.)
Juvenile Court Fund - $27,777.46 (previous report $28,913.70)
Residential Impact Fees - $305,061.09 (previous report $304,998.43) [Funds needed for the library parking lot and ADA requirements will be taken out of this fund this year equal roughly to $40,000.]
Commercial Impact Fees - $12,114.33 (previous report $12,112.93)
General Obligation SPLOST Tax Bond Sinking Fund - 2006 SPLOST - $17,221.04 (2006 SPLOST - $1,986.19 in previous report.) Current SPLOST - $112.50 (Funds from 2006 SPLOST will be split up and sent to the cities.)
Grand Total in all Pike County accounts: $1,536,724.21 (previous report $1,860,802.58) [Note from the Editor: This grand total includes all accounts including some that are encumbered--accounts such as the Jail Fund, Commercial Impact Fees, etc. where the money must be spent according to specific purposes.]
• County Manager Comments: None.
c. Commissioner Reports
Update 6.29.11:
d. County Attorney Report to Commissioners: None.
7. UNFINISHED BUSINESS
a. Approval/denial for Reversion of C-2 (General Commercial) zoning district to A-R (Agricultural- Residential) zoning district for properties owned by Brent Pike, LLC, Tax Map Parcel Numbers 074-089 and 074-089A (postponed from May 31, 2011 meeting when Public Hearing was held).
This was heard by the Planning Commission on May 12, 2011 and it took no action. It was presented at the BOC meeting on May 31, 2011 but deferred until this meeting to ensure that the 30 day requirement was met. Staff still recommends to revert to A-R. Motion to follow staff recommendation for reversion. 5-0.
b. Appointment to Pike County Board of Assessors for three-year term to expire June 28, 2014, currently held by Glenn Rawlins (postponed from the May 31 meeting to allow for advertisement).
Glenn Rawlins was the only application that was received. Motion to appoint Glenn Rawlins. Approved 5-0.
c. Appointment to Pike County Board of Family and Children Services for a five-year term to expire June 30, 2016, currently held by Alvin Milby, Sr. (postponed from the May 31, 2011 meeting to allow for advertisement).
Alvin Milby, Sr. was the only application that they received for this board appointment. Motion to appoint Alvin Milby, Sr. Approved 5-0.
d. Appointment to Pike County Board of Family and Children Services for a five-year term to expire June 30, 2016, currently held by Norma Sword who does not desire to continue (postponed from the May 31, 2011 meeting to allow for advertisement).
Only application received was from Mike Powell. Motion to appoint Mike Powell. Approved 5-0.
e. Approval/denial, on second reading, of Pike County Board Appointment Policies and Procedures and Application Form (first approved June 8 with two subsequent changes made for 2nd reading).
8. NEW BUSINESS
a. PUBLIC HEARING: To receive public input on Reversion of an M-1 (Manufacturing-Rural) zoning district to A-R (Agricultural-Residential) zoning district for property owned by Robert Nix, Tax Map Parcel Number 075-112.
Motion to approve with suggested changes. Approved 5-0.
b. Approval/denial of request from Planning and Development for Reversion of an M-1 (Manufacturing-Rural) zoning district to A-R (Agricultural-Residential) zoning district for property owned by Robert Nix, Tax Map Parcel Number 075-112.
This was changed from A-R to Industrial for a Pest Control business. Planning and Zoning Director David Allen advised that there has been no commercial development of any kind. It meets requirements for reversion. The owner said that he had no problem with it being reverted back to A-R. Planning Commission and Staff recommend reversion. Open public hearing. IN FAVOR: John Morrison - Member of the Planning Commission. Said that he was in favor of all of these reversions and felt like this was long overdue. Said thank you to David Allen and his staff for their hard work and the commissioners for hearing this. OPPOSED: None. Motion to approve reversion to A-R. Approved 5-0.
c. PUBLIC HEARING: To receive public input on Reversion of a P-I (Professional-Institutional) zoning district to A-R (Agricultural-Residential) zoning district for property owned by Jason Seaton and Jacey Goodwin, Tax Map Parcel Number 070-037.
Planning and Zoning Director David Allen advised that this property was zoned P-I four years ago for a dental office. Said that no commercial development has taken place on the property and that it meets the requirements for reversion. Advised that owner Jacey Goodwin told him that she was opposed to this reversion and claimed that she did not receive the two letters from Planning and Development about the reversion. Director Allen invited her to the hearing tonight so she was duly informed. She was not in attendance. County Attorney Rob Morton asked if those letters had come back undelivered and was advised that they had not. IN FAVOR: None. OPPOSED: None.
d. Approval/denial of request from Planning and that Development for Reversion of a P-I (Professional- Institutional) zoning district to A-R (Agricultural-Residential) zoning district for property owned by Jason Seaton and Jacey Goodwin, Tax Map Parcel Number 070-037.
Motion to approve reversion to A-R. Approved 5-0.
Further discussion: Commissioner Carol Bass said that she noticed that one of these properties was being taxed incorrectly. Directly Allen advised that all of them were being taxed incorrectly. Asked how many were still being taxed residentially instead of by the commercial zoning. She said that state law allows the county to go back three years to obtain the money that the county should have received for all of these properties. Motion to authorize the County Manager to instruct the Board of Assessors to pursue back taxes on these properties. Approved 5-0.
e. PUBLIC HEARING: To receive public input on Reversion of a C-2 (General Commercial) zoning district to A-R (Agricultural-Residential) zoning district for property owned by Matt Riner, Tax Map Parcel Number 075-089.
There has been no commercial development on this property and it meets the criteria for reversion advised Director Allen. IN FAVOR: None. OPPOSED: None.
f. Approval/denial of request from Planning and Development for Reversion of a C-2 (General Commercial) zoning district to A-R (Agricultural-Residential) zoning district for property owned by Matt Riner, Tax Map Parcel Number 075-089.
Motion to approve reversion to A-R. Approved 5-0.
g. Planning and Development requests that the Board of Commissioners approve implementation of the proposed GIS (Geographic Information Systems) Fee Schedule.
This is for maps and other items that are available at the Planning and Zoning Office. This has been researched to be sure that this fee scale is fair and comparable to other counties. Printing of maps, etc. is an untapped revenue stream for Pike County. Also have printed maps. This schedule sets official and consistent prices. Motion to approve. Approved 5-0.
h. Approval/denial of Resolution and proposal for 2011 Pike County short-term loan with local lending institution for operational expenses.
This will be a short-term loan of up to--and not to exceed--$800,000. It will be borrowed as needed. Motion to approve. Approved 5-0.
i. Commissioner Bass would like to discuss the old Hollonville Firehouse, Parcel 025 008A.
Commissioner Bass said that she had visited the property and said that the property looked like it was no longer in use. Said that if that was the case, it might be a good time to sell it to produce revenue. County Attorney Rob Morton advised that he did some research on this at the request of the County Manager and found that there is a reversion clause on this property. The stipulations says that if the property is no longer used as a fire station, it would revert back to the original owner which is now the Estate of Charles W. Connell. Fire Chief Mike Grant advised that the old Zebulon fire truck is there now and would need to be moved. Said that the other fire truck was moved three months ago and that Pike County Emergency Services (Pike County Fire Department) no longer uses this property. Commissioner Tammy Jarrett asked if the county paid for it. County Attorney Morton will research this and bring the information at the next meeting. County Manager Sawyer said that if the county is not using this property, it needs to go back to the original owner. Motion to revert this property to the original owner. Approved 5-0. *Further discussion: Commissioner Collins said that he would like to see the county investigate and find out exactly what parcels are owned by the county and either put them on the market or utilize them for other purposes. Said that there is a possibility of auxillary stations to help citizens if there are county properties available. County Manager Sawyer advised that the county did not have a proper inventory last year but that this is a state requirement that must be done by September. Asked the board to give staff until either the next meeting or the following meeting to present this information to the board.
j. Commissioner Bass would like to discuss the County-owned property on Adams Street, Parcel 067A 019A.
This was brought up for discussion because it is owned by the county but a private citizen is being paid rent from a tenant on that property. Said that if the county owns this property, the county should be getting the rent. CM Sawyer instructed County Attorney Morton to look into the matter prior to the meeting. Discussion that the prior owner had made improvements on the property prior to selling it to the county and the county agreed upon a time to recoop on this investment. The prior owner has been advised that the county is taking possession of this property. Commissioner Bass said that she didn't think that the county would want to look at selling this property because it will not get what was paid for it but said that it was in the county's best interest to do something with it. County Attorney Morton advised that the prior owner has maintained insurance on the facility that is being rented until now and that rent was on a month to month basis. CM Sawyer said that the county should give 90 days notice and ask that the property be vacated. Said that there is a possibility that the house could be used for other things. Motion to give 90 days notice to move forward on the recommendation of the County Manager. Approved 5-0.
k. Approval/denial, on first reading, of Text Amendment to amend Pike County Code of Ordinances,
Title III: Administration, Chapter 38 – E-911 Service, Boards and Charges, to provide for
collection and disbursement of 9-1-1 fees from prepaid wireless service.
County Manager to address.
Motion to approve. Approved 5-0.
9. PUBLIC COMMENT (Limited to 5 minutes per person): None.
10. EXECUTIVE SESSION
County Manager requests consultation with the county attorney, or other legal counsel, to discuss pending
or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to
be brought by or against the county or any officer or employee or in which the county or any officer or
employee may be directly involved, as provided in O.C.G.A. §50-14-2(1), germane to Magistrate Court.
Went into Executive Session at 7:13 p.m. Came out at 7:48 with a motion to adjourn.
11. ADJOURNMENT